TrackStream Pro

1. Purpose of Data Collection

TrackStream Pro collects only the information necessary to operate athletics events effectively. This may include:

• Participant names
• School, club, house or team affiliation
• Lane allocations and event participation data
• Timing results and event outcomes

This information is used solely to:

• Run athletics carnivals efficiently
• Provide live event updates and results
• Generate reports for organisers

We do not intentionally collect unnecessary personal information.

2. Student Data Protection Commitment

• Schools or organisations retain ownership of their data
• TrackStream Pro acts only as a service provider
• Data is not sold, rented, or used for advertising or marketing

We support schools in meeting their duty of care regarding student privacy.

3. Data Hosting Location

TrackStream Pro uses reputable cloud hosting providers with industry-standard security controls.

Hosting providers or locations may change as the platform develops; however, services are selected based on:

• Security standards
• Reliability and performance
• Suitability for educational environments

More specific hosting information can be provided to authorised schools or organisations upon request.

4. Data Security Measures

We implement reasonable safeguards to protect stored information, including:

• Secure cloud infrastructure
• Encrypted data transmission (HTTPS)
• Access controls where applicable
• Restricted administrative access

While no system can guarantee absolute security, we follow accepted industry practices to minimise risk.

5. Data Minimisation

We encourage schools to upload only the information needed to run each carnival. Typical practice includes:

• Temporary event data for operational use
• Minimal participant fields needed for roles and results
• Export capability for school record keeping

Schools remain in control of what is uploaded and retained.

6. No Advertising or Data Selling

• Does not sell personal data
• Does not use student information for marketing
• Does not include advertising directed at participants

Any analytics used are limited to platform performance and improvement.

7. Responsible Use Expectations

Event organisers remain responsible for:

• Uploading appropriate participant information
• Ensuring consent requirements are met where applicable
• Supervising student use where relevant
• Following their organisation’s ICT and privacy policies

8. Compliance Awareness

TrackStream Pro is developed with awareness of:

• Australian Privacy Principles
• School-sector data protection expectations
• Child safety and online safety considerations

We aim to support schools seeking approval for educational technology use.

9. Security Incident Response

If a security concern arises:

• The issue will be investigated promptly
• Affected organisations will be notified where appropriate
• Corrective actions will be taken as soon as reasonably possible

Transparency and responsible communication are priorities.

10. Data Retention and Deletion

Schools control their event data and may request deletion of account-linked data by contacting us.

We retain data only as long as reasonably required for service delivery, legal obligations, or support and security records.

11. Contact Regarding Privacy

For privacy, data security, or information handling enquiries:

Email: privacy@trackstreampro.au

Business enquiries: support@trackstreampro.au

12. Policy Updates

This page may be updated as the platform evolves, security practices improve, or regulatory expectations change.

The most current version will always be available on this website.